tools
Navan Expense
Navan Expense automates business spending, receipt capture, approvals, reimbursements, and reconciliation.
Navan Expense helps finance and accounting teams manage spending from payment through reconciliation. It applies expense policies, captures transactions, categorizes purchases, provides real-time visibility, and syncs data with ERP systems.
Employees can use Navan or linked corporate cards, upload receipts, submit mileage and per diem expenses, and receive reimbursements through payroll or bank transfer. The service is free for the first five monthly expensing users, then costs extra; larger organizations use custom enterprise pricing.
Features
- Apply custom spend policies and flag out-of-policy transactions
- Capture and categorize card transactions in real time
- Match payments with employees, trips, invoices, and travel details
- Process reimbursements through payroll or bank accounts
- Support mileage and per diem expense workflows
- Sync with NetSuite, QuickBooks Online, Xero, Sage, and Datev
- Provide real-time spend visibility, budgets, and audit trails
Use cases
- Automate expense approvals and month-end reconciliation
- Monitor department, project, and company-wide spending
- Reimburse employees for receipts, mileage, and per diem claims
- Connect existing Visa, Mastercard, or American Express corporate cards
- Flag missing receipts, policy violations, and suspicious transactions
Pros
Cons
Pricing
- Starting price
- Free
- Pricing checked
- 2026-09-19
Free
Free
- For companies up to 300 employees
- Expense free for the first 5 users
- Manage expenses and issue reimbursements
- Connect existing corporate or business credit cards
- Receipt scanning for on-the-go expenses
- Integrations with most ERPs
Navan Expense
$15 per user per month
- Applies after the first 5 monthly expensing users
- Active expense users submit transactions manually or through Navan Connect
Navan Enterprise
Let’s talk
- Full suite of Navan Expense
- Unlimited expensing users
- Custom implementation
- Dedicated Customer Success Manager
- Comprehensive back office capabilities