tools
Navan Expense
Navan Expense automates business spending, receipt capture, approvals, reimbursements, and reconciliation.
Navan Expense helps finance and accounting teams manage spending from payment through reconciliation. It applies expense policies, captures transactions, categorizes purchases, provides real-time visibility, and syncs data with ERP systems.
Employees can use Navan or linked corporate cards, upload receipts, submit mileage and per diem expenses, and receive reimbursements through payroll or bank transfer. The service is free for the first five monthly expensing users, then costs extra; larger organizations use custom enterprise pricing.
Features
- Apply custom spend policies and flag out-of-policy transactions
- Capture and categorize card transactions in real time
- Match payments with employees, trips, invoices, and travel details
- Process reimbursements through payroll or bank accounts
- Support mileage and per diem expense workflows
- Sync with NetSuite, QuickBooks Online, Xero, Sage, and Datev
- Provide real-time spend visibility, budgets, and audit trails
Use cases
- Automate expense approvals and month-end reconciliation
- Monitor department, project, and company-wide spending
- Reimburse employees for receipts, mileage, and per diem claims
- Connect existing Visa, Mastercard, or American Express corporate cards
- Flag missing receipts, policy violations, and suspicious transactions
Pros
Cons
Latest updates
- New Navan Expense Features Simplify Travel
Navan customers can add corporate cards in stages; Navan Expense supports seven languages and bulk actions for transactions.
- Navan Connect: Flexible Rollouts
Customers can now add corporate cards to the Navan platform in stages.
- Expanded Language Support for Navan Expense
Navan Expense now supports Spanish, Dutch, Italian, Portuguese (Portugal), Portuguese (Brazil), Swedish, and Polish.
- Additional Bulk Actions
Admins can switch approvers, change expense types, and add or update transaction details in bulk on up to 50 transactions.
- June 2024: New Navan Expense features simplify travel
Navan Expense adds flexible rollouts, seven new languages, and bulk actions on up to 50 transactions simultaneously.
Capabilities
- Automations — “It’s all automated for you and synced with your ERP.” source
- Connects your apps — “Navan Expense integrates directly with major accounting and ERP systems including NetSuite, QuickBooks Online, Xero, Sage, and Datev.” source
- Mobile app — “Yes. The Navan mobile app is the perfect trip companion for traveling and/or expensing employees.” source
- Admin controls — “Admins can review flagged expenses in a dedicated dashboard and approve or reject each one.” source
Get it
Pricing
- Starting price
- $15/user/mo
- Prices checked
- 2026-10-25
Navan Business
Free
- Global travel inventory and exclusive rates
- Unlimited policy and approval workflows
- Self-serve changes and 24/7 travel support agents
- Navan Rewards program
- Expense is free for the first 5 users
- Manage expenses and issue reimbursements
Navan Enterprise
Price on request
- The full suite of Navan Travel
- The full suite of Navan Expense
- Unlimited travelers and expensing users
- Global program coverage
- Designated Account Executive
- Custom implementation
Navan Expense — users beyond the first 5
- $15 per user per month
- Manage expenses and issue reimbursements