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Navan Expense

Navan Expense automates business spending, receipt capture, approvals, reimbursements, and reconciliation.

Navan Expense

In inglese

Navan Expense helps finance and accounting teams manage spending from payment through reconciliation. It applies expense policies, captures transactions, categorizes purchases, provides real-time visibility, and syncs data with ERP systems.

Employees can use Navan or linked corporate cards, upload receipts, submit mileage and per diem expenses, and receive reimbursements through payroll or bank transfer. The service is free for the first five monthly expensing users, then costs extra; larger organizations use custom enterprise pricing.

Features

  • Apply custom spend policies and flag out-of-policy transactions
  • Capture and categorize card transactions in real time
  • Match payments with employees, trips, invoices, and travel details
  • Process reimbursements through payroll or bank accounts
  • Support mileage and per diem expense workflows
  • Sync with NetSuite, QuickBooks Online, Xero, Sage, and Datev
  • Provide real-time spend visibility, budgets, and audit trails

Use cases

  • Automate expense approvals and month-end reconciliation
  • Monitor department, project, and company-wide spending
  • Reimburse employees for receipts, mileage, and per diem claims
  • Connect existing Visa, Mastercard, or American Express corporate cards
  • Flag missing receipts, policy violations, and suspicious transactions

Pros

    Cons

      Capabilities

      • Automations — “It’s all automated for you and synced with your ERP.” source
      • Connects your apps — “Navan Expense integrates directly with major accounting and ERP systems including NetSuite, QuickBooks Online, Xero, Sage, and Datev.” source
      • Mobile app — “Yes. The Navan mobile app is the perfect trip companion for traveling and/or expensing employees.” source
      • Admin controls — “Admins can review flagged expenses in a dedicated dashboard and approve or reject each one.” source

      Get it

      Pricing

      Starting price
      $15/user/mo
      Prices checked
      2026-09-25

      Navan Business

      Free

      • Global travel inventory and exclusive rates
      • Unlimited policy and approval workflows
      • Self-serve changes and 24/7 travel support agents
      • Navan Rewards program
      • Customizable reports
      • 30+ seamless HRIS integrations

      Navan Business — additional expense users

      • $15 per user per month
      • Manage expenses and issue reimbursements
      • Connect existing corporate or business credit cards
      • Receipt scanning for on-the-go expenses
      • Seamless integrations with most ERPs

      Navan Enterprise

      Price on request

      • Unlimited travelers and expensing users
      • Global program coverage
      • Designated Account Executive
      • Dedicated Customer Success Manager
      • Custom implementation
      • Enterprise-grade travel support
      Official website